Executive Assistant
About Doceree
Doceree is a growing AdTech start-up delivering innovative solutions. As the first global network of physician-only platforms for programmatic messaging, Doceree is transforming the digital communication landscape in the global healthcare industry. Doceree provides the most comprehensive solution to Healthcare and Lifesciences advertisers to reach the target audience in the most effective and efficient way through programmatic digital advertising.
Our Core Belief
Technology can connect the fragmented healthcare ecosystem to deliver information when it is most needed to improve patients’ outcomes. We are expanding our footprints across the globe and enhancing our services, offering, and developing new products and solutions to address the unmet needs of industry. Doceree is operating in 22 countries currently with offices in NY, India and London. Website http://www.doceree.com/ , social media link https://www.linkedin.com/company/doceree/
About The Job
Position Title: Executive Assistant to CEO
Department: Admin
Job Scope: India
Location: Delhi/Noida, India
Reporting to: CEO
Current Team Size: NA
Work Setting: Onsite
Purpose of the Job
We are seeking an experienced and dynamic Executive Assistant & Change Management Specialist having project management skills to join our team. This role requires a highly organized individual with exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced environment. The successful candidate will provide highlevel administrative support to executives, oversee office administration tasks, manage Management Information Systems (MIS), and lead change management initiatives within the organization.
Key Responsibilities
Executive Support
- Provide comprehensive administrative support to CEO, including managing calendars, scheduling meetings, and handling correspondence within agreed timlines.
- Coordinate travel arrangements and prepare detailed itineraries.
- Prepare and edit correspondence, reports, and presentations, notes & minutes of the meetings.
- Assist with special projects and initiatives as assigned.
Office Administration
- Ensure smooth office functioning and availability of infrastructure.
- Arrange for visas for international travel.
- Develop and implement administrative policies and procedures to streamline
- operations and ensure efficiency.
- Organize and maintain personnel records.
MIS Reporting
- Ability to interpret design, flowcharts, schedules, plans, report writing presentations.
- This position is also expected to work as a team with other staff within the Global team. We expect the responsibilities of this role to be relatively fluid in order to meet the needs of our growing and changing team and customer base.
- Calendar Management: We expect the EA to actively manage the calendar matters of CEO with an overall understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of the CEO’s time.
- Scheduling Meetings/Travel Management: With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps related to scheduling more complex meetings that require participation from multiple stakeholders who often sit in multiple geographic locations.
- Other ad-hoc activities: As time permits after handling core activities (calendar management, scheduling, travel, and expenses) assist with basic documentation and meeting planning. Supporting the team in Delhi as we continue to grow.
Project & Change Management:
- Collaborate with cross-functional teams to drive project execution and deliver results within established timelines.
- Track project milestones and provide regular updates to stakeholders.
- Identify risks and develop mitigation plans to address potential challenges.
- Ensure adherence to project budgets and resource allocation.
- Facilitation of internal & external workshops, sessions & conferences.
Relationship Management:
- Build strong relationships with internal and external stakeholders to facilitate collaboration and support change efforts.
- Serve as a liaison between executives and other departments, ensuring effective communication and alignment of priorities.
- Act as a trusted advisor to executives, providing insights and recommendations on organizational matters.
Qualifications Requirement: Experience, Skills & Education
- Minimum of 8+ years’ experience including minimum 5+ years supporting an
executive in a corporate environment - Possess excellent communication, sharp analytical abilities with proven design
skills, able to think critically of the current designs in terms of usability. - Strong command of Microsoft Office especially Outlook and PowerPoint
- Excellent verbal and written communication.
- Extensive industry knowledge with an eye towards the future
- Experience in project management is preferred.
- Bachelor’s degree in Business Administration, Human Resources, or a related field.
Why Explore a Career at Doceree
Be a Part of the Revolution in Healthcare Marketing. Innovate with Us to Unite and Transform the Healthcare Providers (HCPs) – Ecosystem for Improved Patient Outcomes. Doceree has been recognized and certified two times in a row – Best places to work NJ
2023, Great Place to work 2023. If you are passionate about health technology and have a knack for turning complex concepts into compelling narratives, we invite you to apply for this exciting opportunity to contribute to the success of our innovative health tech company.
Doceree Benefits
Below are the competitive benefits which will be provided to the selected candidates
basis their location.
- Competitive Salary Package
- Generous Leave Policy
- Flexible Working Hours
- Performance-Based Bonuses
- Health Care Benefits
Doceree DEI Vision & Missio
Doceree DEI (Diversity, Equity & Inclusion) is to create and sustain a one team culture globally with a mission to provide equal opportunity to people from diverse social, cultural, physical and psychological backgrounds and do not discriminate on the basis of race, colour, religion, national origin, sex, age, citizenship status, disability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law. To support this Doceree has taken formal strides with a 5C model and 4E’s pledge, to ensure, encourage and exhibit our commitment to DEI, and move towards our DEI vision. Please click to know more details – Doceree Progresses Diversity, Equity and Inclusion in the Workplace –
DRIVEN BY PASSION, UNITED BY ENTHUSIASM
